Governance and Bylaws
The Guild's fiscal year runs from March 1 through the last day of February.
- Executive Board
- Standing Committees and Committee Chairs
- Ad Hoc Committees and Committee Chairs
- Special Committees
- Bylaws
2011-12 Officers
- President, Libby Pruett
- President Elect, Georgie McDougle
- Vice President, Kris Northcutt
- Secretary, Elizabeth Haubold
- Treasurer, Martha Layman
- Immediate Past President, Clara Chaires
2011-12 Standing Committes and Committee Chairs
| Committee | Subcommittee(s) | Incumbent(s) |
| Community Service ** | ||
| Quilt Production and Distribution | Cheryl Price | |
| Grants and Funding | Frances Campbell | |
| Quarterly Sew-In | Frances Campbell and Lee Beatty | |
| Librarians * | Raf Chavez Becky LeRoy |
|
| Membership * | Vivien Stevens | |
| Beekeeper | Susan Truitt | |
| Registration, 50/50, Door Prize | New Kids on the Block | |
| Newsletter * | ||
| Editor | Marsha Self | |
| Circulation | Linnea Egbert | |
| Webmaster | Lyn Pearson, Rabbit Hill Websites | |
| Website Liaison | Linnea Egbert and Chris Ramsey | |
| Programs * | Chris Ramsey | |
| Properties * | Irene Davenport | |
| Publicity | OPEN | |
| 2012 Quilt Show * | ||
| Chair | Jolene Ficklin | |
| Secretary | Chris Ramsey | |
| Raffle Quilt ** | ||
| Design and Implementation | OPEN | |
| Marketing Team | Sherri Manios | |
| Recordkeeping | Kari Rayburn | |
| Workshops, National * | Betty Cross | |
| Workshops, In-House * | Sally Morge | |
* Designates voting board member(s).
Special Committees and Committee Chairs
| Committee | Subcommittee(s) | Incumbent(s) |
| President's Special Project | Libby Pruett and Cheryl Price | |
| Archives 2010 | Clara Chaires | |
| Audio Techs | Helen Cooley and Donna Adams | |
| Hospitality | Lucile de Boer | |
| Lotto Blocks | Jolene Ficklin | |
| Nominating | Clara Chaires | |
| Sunshine | Dawn Preskar | Ways and Means |
| Guild Merchandise | Rose Mary La Plante | |
| 50/50 | New Kids on the Block | |
Bylaws
Las Colcheras Quilt Guild Bylaws
Article I -- Name
The name of the organization shall be Las Colcheras Quilt Guild, hereafter known in these bylaws as LCQG.
Article II -- Purpose
Section 1. LCQG is a non-profit organization dedicated to the encouragement of quilting and quilt making.
Section 2 All activities of LCQG will be conducted within the meaning of Section 501(c)(3) of the Federal Internal Revenue Code and it regulations as they now exist or as they may hereafter be amended.
Article III -- Membership
Section 1. All persons regardless of race, creed, color, age, sex, or national origin may become a member of LCQG upon payment of annual dues.
Section 2. Members are expected to assist in LCQG projects in accordance with personal interests
Section 3. Members shall abide by the bylaws of LCQG.
Section 4. A member must not use the Membership Directory for personal gain.
Article IV -- General Membership Meetings
Section 1. General Membership meetings shall be public and shall be held monthly. Any change in time or date will be announced in the Newsletter.
Section 2. All membership meetings will be conducted according to Robert's Rules of Order. Each member shall have one vote.
Section 3. A quorum at General Membership meetings shall consist of 25 percent of the total membership.
Section 4. Non-members may attend two General Meetings within a year as a guest before being required to join. A nominal fee may be imposed on non-members when National Speakers are on the program.
Section 5. The guild operates on a fiscal year beginning March 1 and ending on the last day of February.
Article V -- Board of Directors
Section 1. Management of the affairs of LCQG shall be vested in the Board of Directors, hereinafter known as the Board.
Section 2 The Board shall consist of the President, President-Elect, Vice President, Secretary, Treasurer, Immediate Past President, and Standing Committee Chairpersons and shall have the authority to approve expenditures up to and including $250.00.
Section 3. The Board shall meet at the discretion of the President and Board members shall attend all Board meetings unless excused.
Section 4. Each Board member shall have one vote and a quorum at a Board meeting shall consist of a majority of the Board members.
Section 5. Any LCQG members may request time on the agenda of a Board meeting. Grievances shall be addressed at Board meetings and not at General Meetings. Any member may submit grievances or complaints, with possible solutions, in writing, to the Board. The Board shall review such grievances or complaints and communicate its decision in writing to the submitter.
Article VI -- Elections
Elections shall be held at the November General Membership meeting. Newly elected Officers and Board members shall assume duties and responsibilities in March. The nominating committee will convene in September and publish the slate of candidates in the newsletter preceding the November General Meeting. At that meeting, nominations will be accepted from the floor. Nominees for any elected office must agree to serve before the election.
Article VII -- Officers
Section 1. Officers of the LCQG shall be President, President-Elect, Vice-President, Secretary, Treasurer, and Immediate Past-President. Term of Office shall be one (l) year beginning March 1 and ending February 28.
Section 2. Should the President be unable to complete the term of office, the President-Elect shall assume the office and duties of the President. Should the President-Elect or the Vice-President be unable to complete their terms of office, the President shall direct the Chairman of the Nominating Committee to present a nominee for a special election, to be voted on by the General Membership and to serve the remainder of the unexpired term. There is no limit on consecutive terms for which an officer may serve.
Section 3. Officers shall not receive any compensation for the performance of their duties, except the outgoing President who shall receive a hand-crafted gift in recognition of her/his service. Officers may serve the Guild in any other capacity and receive compensation.
Article VIII -- Duties of Officers
The President: Shall preside at General Membership meetings and Board of Directors meetings. Shall be an ex-officio member of all committees, except the nominating committee. Shall inform the general membership of decisions made and actions taken by the Board. May create special committees as needed and fill vacancies as needed. The President shall be secondary signatory on all guild accounts.
President-elect: Shall assume the duties of the Presidency in the absence of the President and will succeed the president to that office at the end of the term. Shall assume the duties of Membership Chair or Meeting Chair at the discretion of the President. Shall perform such other duties as are assigned by the President.
Vice-President: Shall assume the duties of the Presidency in the absence of the President and the President-elect. Shall assume the duties of Membership Chair or Meeting Chair at the discretion of the President.
Secretary/Parliamentarian: Shall record minutes of Board meetings and General Membership meetings. Shall handle LCQG correspondence as requested by the President. Shall keep and maintain records of attendance at Board meetings.
Treasurer: Shall receive, disburse, and account for all monies of LCQG and is the primary signatory on all guild accounts. Shall prepare a monthly financial statement and a final financial statement at the end of the year.
At the end of each term of office, the books will be made available for a formal audit arranged by the Board. The audit shall be signed by the auditor and witnessed by two other individuals. A copy of this audit shall be maintained in proper sequence in the books.
Immediate Past-President: Shall serve in an advisory capacity.
Article IX -- Committees
All committee chairpersons may approach the General Membership for help in fulfilling any responsibilities assigned to them. At the end of each term of office, committee chairmen will submit an annual report to the Board.
Section 1. Standing Committees. Standing Committees of the guild shall be established by the Board and announced in the March Newsletter for the current year. Once established a standing committee shall continue until removed by the Board. The duties of the standing committees are enumerated in the Policy Manual and published in the Membership Handbook.
Section 2. Special committees. There shall be such special committees as may be deemed necessary by the Board or the membership. The duties of the special committees are specified by their creation.
Section 3. Ad hoc committees. There shall be such ad hoc committees as may be deemed necessary by the Board or the membership. The duties of the ad hoc committees are specified by their creation.
Article X -- Amendments
Section 1. These Bylaws may be amended by a majority vote of those members present at the General Membership meeting.
Section 2. Notice of intention to amend the Bylaws shall be published in the LCQG newsletter prior to the meeting at which the amendment(s) will be proposed. Such notice shall include the section and article to be amended and exact wording of the proposed amendment.
Adopted: February 5, 1991
Amended: March 3, 1992, March 1, 1994, March 7, 1995, October 1, 1996, December 2, 1997, January 7, 2002, November 10, 2003, and January 10, 2005
Article XI -- Dissolution of the Association
In the event of a dissolution of this association, the net assets of the association shall be applied and distributed as follows:
a. All liabilities and obligations shall be paid, satisfied, and discharged or adequate provision shall be made therefore.
b. Assets held by the guild upon condition requiring return, transfer or conveyance, which condition occurs by reason of the dissolution, shall be returned, transferred or conveyed in accordance with such requirements.